How to Edit a Certain Booking

Learn how to edit guest details, stay dates, room assignments, and financial information for any reservation.

Editing a booking allows you to correct guest details, adjust stay dates, change room assignment, or update financial information such as price or payment status.

1) Open booking from Dashboard

Go to Dashboard and select one of the operational lists:

  • Arrivals
  • Departures
  • Stayovers
  • Created
  • Debtors

Find the guest booking and click on the reservation row.

This opens the full Booking Info page where all reservation data is displayed.

Recommended when:

  • Guest already arrived or arriving today
  • You search booking quickly by guest name
  • Daily operations management

2) Enter Edit mode

Inside the booking page, information is initially shown in read-only mode.

Click the Edit button to unlock booking fields.

After clicking Edit, the system switches to editable form mode.

3) Modify booking information

Stay details

You may change:

  • Check-in / Check-out dates
  • Number of nights
  • Guests / Children
  • Assigned room or apartment
  • Virtual room (if used)

Only rooms with available inventory will appear in selection.

Changing dates automatically recalculates availability validation.

Booking source information

Fields:

  • Referral (Booking.com, Airbnb, Direct, etc.)
  • Referral order ID

Used for:

  • OTA tracking
  • Synchronization reference
  • Accounting audits

For OTA reservations, this value should normally remain unchanged.

Financial & balance section

You can adjust booking financials:

Price – accommodation price
Services – cleaning, extras, breakfast, etc.
Taxes – city or VAT taxes
Total – calculated automatically
Paid – amount already received
Balance – remaining amount

Typical use cases:

Guest pays cash on arrivalManual price correctionExtra services added laterPartial payments

Invoice information can also be added:

  • Invoice number
  • Invoice date
After completing changes, press Save.

4) Edit booking directly from Calendar

A faster operational method:

  1. Open Calendar
  2. Locate booking bar
  3. Click reservation
  4. Booking window opens → Edit

Best for:

Moving reservations
Room reassignment
Quick corrections
Drag-and-manage workflow

Important notes (OTA bookings)

  • Guest data usually syncs from OTA
  • Some fields cannot overwrite channel data
  • Date or price edits may require confirmation on OTA side
  • Availability always remains synchronized

NOBEDS updates internal management data but respects channel ownership rules.

Common scenarios

✔ Guest extends stay

→ Edit dates

✔ Room change required

→ Change Room

✔ Payment received at property

→ Update Paid amount

✔ Add extra service

→ Increase Services value

✔ Correct wrong price

→ Adjust Price manually

Best practice

Always verify after editing:

  • Calendar availability
  • Balance = correct amount
  • Room assignment
  • OTA synchronization status

This prevents overbookings and accounting mismatches.

Dashboard operational listsBooking edit buttonBooking edit formFast edit from Calendar

Video Assistance

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